VNV FACILITY ERP Software for Security/Guarding, Facility Management & Housekeeping Companies.

ERP ENGINE, USER MANAGEMENT & GATEWAY

Core ERP Engine with Special Coding for managing multi user request and management of user load balancing using scatter technology to optimize the database for handling large number of users and data. Specifically Designed for large user access and large data processing. Specifically coded for using Terminal Service for access through Internet explorer and other browsers.

CEO DESKTOP

Specifically designed for Top management to access critical and important reports directly from their desktop without visiting multiple modules of ERP.

CRM Module (Customer Relations Module for Contracts, Renewals, Licenses, Rates & Revisions)

CRM Module is the main module to manage customer with information about Billing rates, Salary Rates, Deployment details, Bill rate breakups , Authorisations, Standard Cost, Profitability.

Can manage a single customer with multiple location too. Extensive reports for analysis.

CUSTOMER BILLING SOLUTION

Core Software and Billing Generator Engine - Advanced Multiuser Engine with Option wise Access Control for User.

Customer Ledger for definition of Billing parameters definition.

Bill Template Manager.

Enclosure – Define Enclosure to be sent along with the bill and the same will be print at bottom of the bill.

Payment receipt entry system – Bill wise payment receipt entry with facility to track Deduction & TDS. Receipt against opening, Receipt against Due. Receipt Checklist.

Client Outstanding Recovery System – Advanced Tabular Outstanding Statement (View of 12 month for a customer), Zone wise statement, Details of TDS & Deduction made, Payment Received. Bill wise Due to Xls.

Client Ledger – Client wise billing done and payment receipt summary along with previous years opening balance.

Report Manager – Billing Done, Billing Pending, Billing Done to Xls

TDS Tabular Report – Exclusive report to track TDS Amount deducted and following TDS Certificate.

DEDUCTION Tabular Report – Exclusive report of all bills where payment deduction happened with intimation.

Service Tax Generator - Generate Service tax as per the new requirement ie Bill based, Old payment of previous year, Advance received. Option to exclude pymt and bills from service tax.

ADVANCED MATERIAL INVENTORY MODULE

Purchase Ordering Module

Vendor Registration
Vendor wise item rate contract info
Purchase Indent Entry / Printing
Vender wise Re–order level
Purchase Orders Register
Vendor Analysis
Purchase Requisition Register
Pending Purchase Orders list
Goods Inward Entry / Printing
GIR Acceptance / Rejection Note
Issue Slips Register
Re-order lever manager
Consumption Report
Inventory Grouping
Inventory Lot management
Stock status
Location Manager - Issue item to Unit/Site.
Site wise Issue and Returns reports.
Site wise item billing module

HUMAN RESOURCE MANAGEMENT SOLUTION with Uniform Inventory

Core Software and Salary Generator Engine - Advanced multiuser engine with Option wise Access control for user, Employee Master, & Unit Master with rate definition.
Staff Advance Issue & Receipt Module - Issue Advance in form of Cash, Uniform, Fine and Others. Facility to receive cash also. No Edit or Delete function to make it Extra secure. In case of error a reverse entry can be made. Facility to recover amount in installment. Advance give and recovered statement / ledger for every guard. List of advance given for the Month, Total Advance pending as on today to recover and Advance recovered this month statements
Salary Processing Module - Salary can be generated unit wise or the entire company with option to print separate wages sheet or combined wages sheet which includes Normal and OT wages. Salary Checklist of attendance feeded and along with details of advance deducted in that unit.
Banking Module - Define employee bank a/c details including special accounts with reference numbers. Unit wise salary transfer statement, Bank wise salary statement. All bank transfer summary.

Monthly Reports Module - *Wages sheet – Normal and OT, Payslips, Combined Wage sheet, PF Statement in xls , PF Challan, Form 5, Form 10, Form 12A, ESI Statement, ESI Challan , ESI Statement in XLS for Uploading to ESI Office, LWF Statement, PT Statement, Salary register to xls, Unit wise salary summary to xls.
Salary History Module - View Old attendance for an employee, for a Unit, Old Wages Sheet, Old Payslip, Old PF, ESI, PT and LWF statements, Old Salary register to xls, Old unitwise summary to xls. Facility to Add/Modify manual salary for PF/ESI Annual Return.
Annual Returns Module - PF annual return 3A, 6A, Upload data , ESI Annual return 5 & 6. Bonus register, Leave Register.
Paid & Unpaid Salary Module - Hold Salary, Unhold Salary , Marking a unit salary paid, Closing Salary payment every month to generate unpaid salary. History of unpaid salary paid every month. (Date, time, reason for unpaid salary , authorized by), Monthly Paid Register, Unpaid Register, Month wise unpaid register, Employee wise unpaid register.
Compliance Reporting - Register of Advance , Overtime register, Employment card, Register of fine, Register for Deduction for damage or loss,Unit wise Muster, Training Certificate, Character Certificate.
Photo – ID Card Printing - Prints ID Card on Photo paper as per the design provided by customer. Requirement : BMP Image in less than 100 kb.
Blank Muster Generator for Next Month - This module will print blank muster – roll for next months rota collection. It can generate attendance as per Home location or current month attendance.
Time Machine Attendence Import Module
Xls based attendence Import Module

UNIT WISE PROFIT CALCULATION SYSTEM

CTC, PPU Statement, Gross Profit from a Unit ie Billing done to Salary Distributed. Linking Billing to multiple salary units, Save to Histroy function for future reference.

EMPLOYEE VERIFICATION SYSTEM

System Keeps track of Employee Verification process status by call, letter, reference and generates report related to the same. Reports like list of verification letter sent, pending, received, not received, Verification Call Status report, Police Verification Status.

RECRUITMENT MODULE

Complete data collection of a guard and print Appointment letter, Enrolment Card, Police verification (Form 2), PF Nomination Sheet, Form 16, Form F (Nomination) , ESI Form, Certificate of undertaking of employment, Form 11, Branch Recruitment System (Offline) (Optional).

DATA BANK (PRE-RECRUITMENT MODULE)

Collection and stocking of prospective employee for recruitment and training

DUAL SALARY SYSTEM

Generate salary for a guard for 2 different rates for special needs.

PF NUMBER ALLOCATION MODULE

This module will auto allocate PF Number for the new employee joined automatically.

GENERATE BILL FROM ATTENDANCE FEEDED IN SALARY SOFTWARE

(Link to Payroll and Billing) : Salary units only be created when a billing master is created and selected.

DAILY ACTIVITY MODULE

This module tracks Daily activity of Field executive along places visited , distance traveled and conveyance amount.

ENQUIRY MANAGEMENT SYSTEM

Manage / Log all the new business enquiry along with EMD deposited.

CUSTOMER COMPLAINT MANAGEMENT SYSTEM

Manage / Log all the new business enquiry along with EMD deposited.

QUALITY FEEDBACK ANALYSIS SYSTEM

Log the customer feedback about the quality of services along with analysis with different reports.

BRANCH MANAGEMENT MODULE (FOR STANDALONE / FRANCHISE MODEL)

Setup data , recruitment, payroll , billing for each branch separately and integrate it to Head office for Master report and compliances.

DATA TRANSFER TO 3RD PARTY ACCOUNTING SOFTWARE

Module can generate common file for importing data to popular accounting software like tally, Busy etc.

STANDARD A/c SOFTWARE

Basic A/c Software to Capture data of Billing, Salaries, Payment Vouchers, Receipt Vouchers and Standard A./c reports like Daybook, Cash book, Bank book, JV, Trial, P&L, Balance sheet.

COSTING SHEET

COST OF SOFTWARE – AS PER REQUIREMENT / SRS/ MODULE SELECTED

Payment Terms – 30% ADVANCE, 20% against Installation , BALANCE 8 Equal EMI PDC.

OPTION - 1

COST EFFECTIVE : IDEAL FOR STRENGTH UPTO 25,000 EMPLOYEE WITH 30 BRANCHES

PROGRAMMING LANGUAGE : Microsoft Visual Foxpro

Database : DBF , Using VNV Proprietary Scattering Technology for Superfast Access.

Server : Windows 2003 or later 32bit with Terminal Services CALS.

OPTION - 2

PROGRAMMING LANGUAGE : .NET

Database : CHOISE OF DATABSE - SQL OR ORACLE

DEPLOYMENT : WEB SERVER / CLOUD

IMPLIMENTATION CHARGES

FIRST 2 MONTHS – Rs 65,000/- PER MONTH (HAND HOLDING CHARGES) Includes Data loading Assistance, Imports, Training, Testing of Solutions.

3RD MONTH ONWARDS : 35,000/- PER MONTH as agreed mutually.

Implementation Charges Payment – MONTHLY ADVANCE AS SCHEDULED.

Software Support Programme – 15% of Invoice Value/Project Cost.

SOFTWARE REQUIREMENTS

Server : Standard Quad-core server with 8 gb ram and 160 gb of Space Required. Server has to be exclusive for the product. The above configuration is valid for first 30 users. Post 30 users, Additional CPU & 8 Gb ram for every 20 users.

OS : Windows SBS 32 bit or Windows Server 2008 R2 - 32 bit.

CAL : Terminal Services License as per number of user.

Virus Scanner : Mcfee or Trend Micro

Front End : Microsoft Visual Foxpro

Database : DBF , Using VNV Proprietary Scattering Technology for Superfast Access.

User limitation : Nil

Note : The above charges vary from location to location . Additional charges applicable in case of outstation customer ie other than Delhi, Mumbai, Kolkata and Mumbai.